Frequently Asked Questions
Everything you need to know about SnapMyReceipts.
Getting paid
Can I send invoices from SnapMyReceipts?
Yes. Create and send retainer or project invoices directly from the app. Clients receive a professional PDF by email. You see real-time paid, unpaid, and overdue status in your AR aging dashboard.
What happens when a client pays?
Mark it paid manually. The invoice status updates to Paid, the amount flows into your P&L, and it is categorized for Schedule C automatically.
Can I send recurring invoices for monthly retainers?
Yes. Set a retainer invoice to repeat monthly, quarterly, or on any custom schedule. The app sends it automatically and tracks payment for each cycle.
Does this work if I have multiple clients?
Designed for it. Tag every receipt, invoice, and expense to a specific client or project. See profitability per client and export a clean P&L per engagement.
Does it work if I'm a fractional CFO with multiple clients?
Yes — this is the primary use case. Each client gets its own tag. Expenses, invoices, and tax deductions are tracked per client so your year-end pack is already segmented.
Can I accept payments through SnapMyReceipts?
You can send invoices and track payments. Direct payment collection via Stripe or ACH is on the roadmap. Today most users invoice and mark paid when the wire hits their bank.
What if a client is late paying?
The AR aging dashboard shows every invoice by days outstanding — 0-30, 31-60, 61-90, 90 plus. One glance tells you who owes what and for how long, so follow-ups take seconds, not a spreadsheet session.
Books & taxes
Will my CPA accept the export?
Yes. The year-end CPA pack includes a P&L summary, categorized receipts and invoices, deductions flagged by IRS category, and a secure share link. Your CPA downloads everything in one click.
How does the quarterly tax estimate work?
Enter your gross income. The app calculates self-employment tax (15.3%) plus estimated federal income tax based on your bracket, then divides by four. You see your quarterly payment before the IRS deadline.
What tax deductions does it detect?
AI flags IRS Schedule C categories: home office, software, travel, meals (50%), professional services, equipment, and more. Each flagged item shows the IRS category for your CPA to verify.
Do I need to do double-entry bookkeeping?
No. SnapMyReceipts uses single-entry categorization — snap, tag, done. Your CPA gets a clean P&L. If you need full GAAP books, this is not the right tool, but most fractional executives do not.
Can my bookkeeper access my account?
Yes. Grant read-only delegate access via an invitation link. Your bookkeeper sees receipts, invoices, and reports and can generate exports. They cannot change settings or billing.
How do I get my year-end CPA pack?
Go to Reports, then Year-End Pack. Choose the tax year, review the summary, and generate. You get a secure share link to send directly to your CPA — no email attachment needed.
Does it handle multiple currencies?
Yes. 25 plus currencies. Foreign transactions are converted to USD at the exchange rate for the day, for P&L and tax purposes. The original currency and amount are preserved on every receipt.
Pricing & switching
Is SnapMyReceipts month-to-month or annual?
Both. Monthly is $9.99 per month. Annual is $99 per year — $21 in savings, billed once. Either way, starts with a 30-day free trial. No credit card required.
What's included in the $9.99 per month?
Everything. Unlimited receipts and invoices, AI scanning, AR aging, quarterly tax estimates, year-end CPA pack, delegate access, email forwarding, CSV export, multi-currency. One plan, no feature gates.
Do I need a corporate card to use it?
No. Works with any payment method — personal card, business card, ACH, wire, cash. You snap the receipt or forward the email. The card type does not matter.
Can I cancel any time?
Yes, any time. No cancellation fee, no notice period. Cancel from Settings then Billing. Your data is available for export for 90 days after cancellation.
How do I switch from QuickBooks or FreshBooks?
Export your existing transactions as CSV, import into SnapMyReceipts. Most users are fully set up in under an hour. Email support@snapmyreceipts.com if you need help with the import.
Is there a free tier?
No freemium. There is a 30-day free trial — full access, no credit card required. After 30 days, choose monthly ($9.99) or annual ($99). No feature-limited free tier.
Still have questions?
Email us at support@snapmyreceipts.com
Start free trial — $9.99/mo after 30 days